For Chapter Boards
Chapter Management: What Are You Really Buying?
Choosing between a dedicated team model and a single hire isn't really about price - it's about who owns the work, the person, and the risk.
Category
Vision Implementors
Recommended
W2 Employee
1099 Contractor
Who's doing the work
👥
A dedicated team
Chapter Manager, Event Producer, Chapter Admin, and specialists
👤
One generalist
Stretched across everything
👤
One generalist
Scope and hours vary
Hiring & HR
✔
Fully handled by VI
Zero board burden
⚠
Board responsibility
Hiring, reviews, compliance
⚠
Board responsibility
Limited control per IRS rules
Management load
You manage outcomes
Not people
You manage the person
President or board acts as HR
Blurry accountability
IRS limits how you can direct the work
Institutional knowledge
Shared across team
No silos, no single point of failure
Lives in one person
Walks out when they do
Lives in one person
High risk of loss
Continuity risk
✔ Low
⚠ Medium
⚠ High
Beyond the price tag - what each model actually delivers
Sticker price only tells part of the story. The real comparison is what's covered, who's accountable, and what happens when something changes.
W2 Employee
What a salary doesn't show
- A salary is just the starting line - benefits, payroll taxes, tools, and software all stack on top
- Recruitment, onboarding, reviews, and ongoing training all sit with the board
- Turnover triggers another full cycle - rehiring costs, ramp-up time, and lost institutional knowledge
- You'll still need outside support for events, marketing, and specialty work the role can't cover
1099 Contractor
The cost of instability
- Cheap upfront, pricey in practice - hourly creep and "quick asks" stack into bigger invoices
- IRS rules limit how much you can direct the work - misclassification risk lands on the board
- No coverage when they're sick, on vacation, or juggling other clients - your chapter waits in line
- Files, logins, and context often live on personal devices and walk out the door when they do
Vision Implementors
What's included, every month
- One predictable monthly investment, scoped to your chapter's needs - no surprise costs or hidden line items
- Zero HR burden - hiring, onboarding, reviews, and turnover all stay off the board's plate
- A full team, not a single hire - Chapter Manager, Event Producer, Chapter Admin, and specialists included
- No "single point of failure" - if someone moves on, the team absorbs the shift and keeps operations running
The "Disappear Tomorrow" test
What actually happens to your chapter if your point person vanishes overnight? This is the question most boards don't ask until it's already happening.
🌟
With Vision Implementors
Nothing changes. The team absorbs the shift, knowledge stays in shared systems, and operations keep running.
🚫
With a W2 employee
Operations stop. The board scrambles to hire, onboard, and rebuild what lived in one person's head.
💥
With a 1099 contractor
Chaos. Files, logins, and context leave with the contractor, often with little warning.
🥳
With Vision Implementors, you don't manage people. You get results.
With a W2 or 1099, your board owns the work, the person, and the risk. Our team-based model gives you clarity, consistency, and the kind of operational backbone that lets your leaders stay focused on what matters most - your members.
Start a conversationFor Chapter Boards
Chapter management:what are you really paying for?
Choosing between a dedicated team model and a single hire isn't really about price - it's about who owns the work, the person, and the risk.
01
The quick take
W2 or 1099
One generalist. Your board owns it.
You manage the person - hiring, reviews, compliance, continuity. And if they walk, so does everything they know.
Recommended
Vision Implementors
A dedicated team. We own it. You get outcomes.
Specialists, shared systems, predictable monthly cost. Zero HR lift. No single point of failure.
02
What you get with VI
-
👥
A full team, not a single hire
Chapter Manager, Event Producer, Chapter Admin, and specialists - built around your chapter.
-
💰
One predictable monthly investment
Scoped to your chapter's needs. No payroll taxes, benefits, or surprise line items to absorb.
-
🔒
Zero HR burden
Hiring, onboarding, reviews, and turnover all stay off the board's plate.
-
🌟
No single point of failure
If someone moves on, the team absorbs the shift. Knowledge lives in shared systems and operations keep running.
03
The "Disappear Tomorrow" test
If your point person vanished overnight, what happens?
This is the question that exposes the real risk.
⚠
With a W2 employee
Operations stop. The board scrambles to hire, onboard, and rebuild what lived in one person's head.
!
With a 1099 contractor
Chaos. Files, logins, and context leave with the contractor, often with little warning.
✓
With Vision Implementors
Nothing changes. The team absorbs the shift, knowledge stays in shared systems, and operations keep running.
You don't manage people. You get results.
With a W2 or 1099, your board owns the work, the person, and the risk. Our team-based model gives you operational backbone, so leaders can focus on what matters most - your members.
Start a conversationWant the full side-by-side comparison? View on desktop.
Three ways to run your chapter.
Every chapter is different
Starting prices · admin services only · events and add-ons priced separately
01 · Essential
Chapter Essential
$2,500/mo
We handle the chapter's admin engine.
Smaller chapters with a hands-on board.
- Board meetings, minutes, renewals, EO Hub
- SAP admin + chapter tech stack upkeep
- Event promo + weekly newsletter
Typical40 or fewer members
Most chapters
02 · Plus
Chapter Plus
$5,000/mo
We proactively run the chapter engine.
Growing chapters that want a team taking initiative.
- Everything in Essential
- Active CRM pipeline + full event comms
- Agenda drafts, KPI dashboard, Trifecta coverage
- PropFuel campaigns + weekly social posts
Typical40 - 120 members
03 · Premium
Chapter Premium
$7,500/mo
We act as an extension of leadership.
Mature or complex chapters wanting a high-touch team.
- Everything in Plus
- Individual renewal outreach + new member concierge
- Forum depth + specialty Forum coordination
- Full KPI collection + in-meeting presentation
Typical120+ members
A note on events
Core packages cover chapter admin only. Event services are priced per event and customized to your annual plan.
Add-ons available
Events
$500 - $3,250 / event
Accelerator
$750 - $1,250 / mo
Bookkeeping
$200 - $500 / mo
Social Media
$500 - $2,000 / mo
Outbound Marketing
$1,500 - $3,000 / mo
Retreats + GSEA
from $500 per day
...and many more fractional offerings. If you can dream it up, we can probably scope it.
Want the full breakdown?
The full package comparison and cost calculator are best viewed on desktop.
Or reach out - we'll send the scope docs directly.
Three ways to run your chapter.
EVERY CHAPTER IS DIFFERENT - SO IS OUR PRICING.
Chapter Essential
We handle the chapter's admin engine. The board owns strategy and relationships, and stays hands-on with execution.
$2,500/ month
STARTING PRICE - ADMIN ONLY
Best For
Smaller chapters with a board that wants to stay hands-on with member and partner relationships while we keep the admin engine humming behind the scenes.
Your team
Essential is where new VI talent builds their craft - your chapter manager is earlier in their tenure, backed by a mentor and the full senior team. You will work with this dedicated chapter manager running the fundamentals – plus our signature VI team of support.
- +Board ops. We attend board meetings, document minutes, archive the record.
- +Renewals + new member processing. Payments, EO Hub approvals, renewal reminder campaigns.
- +SAP admin. Database, contracts, and payments kept current.
- +Event promo + newsletter. Save-the-dates, pre-reg emails, monthly newsletter.
- +Tech stack upkeep. Zoom, EO Hub page, chapter phone, email workspace.
Typical size: 40 or fewer members
Board remains involved and hands-on.
Chapter Plus
We proactively run the chapter engine. The board owns strategy and relationships, and we carry the execution.
$5,000/ month
STARTING PRICE - ADMIN ONLY
Best For
Growing chapters that want a team taking initiative - running the day-to-day and executing the board’s vision without waiting to be asked.
Your team
Plus is where experienced chapter managers do their best work - yours has run chapters before, working alongside an internal team of seasoned peers. You will work with this dedicated chapter manager driving your chapter forward – plus our signature VI team of support.
- +Everything in Essential
- +Active prospect pipeline. CRM-managed applicants with ongoing communications.
- +Full event comms. KBYG, reminders, cancellations, postcards, text messaging.
- +Increased member comms. Biweekly newsletter, plus PropFuel campaigns and a weekly social post - marketing moves without you asking.
- +Board enablement. Agenda drafts, KPI dashboard, Trifecta coverage, Annual Summit attendance.
Typical size: 40 - 120 members
Board sets direction. We execute.
Chapter Premium
We act as an extension of chapter leadership. The board owns strategy and relationships, and we handle everything else.
$7,500/ month
STARTING PRICE - ADMIN ONLY
Best For
Mature or complex chapters that want a high-touch, relational team carrying the operational and member experience load.
Your team
A tenured chapter manager with large-chapter experience and deep institutional knowledge of EO, backed by our signature VI support: administrator, event producer, specialists, VAs, and our leadership team. Staffing may scale as required by size.
- +Everything in Plus
- +Individual member outreach during renewals. Our team handles personal renewal calls, texts, and emails - not just campaigns or your board participating in a phone tree.
- +New member concierge. Welcome experience with badge, gift, and white-glove onboarding.
- +Forum depth. Forum Health Survey, Key Exec and SLP Forum coordination, Airtable SAP Forum scheduler.
- +Full board reporting. KPI data collection and in-meeting presentation, not just a dashboard.
Typical size: 120+ members
Member experience as a service.
A note on events
The above core packages cover chapter administration only. Event services are scoped and priced separately, based on your annual chapter event plan - mix of Admin Only, Half-Day, and Full-Day events.
Stack on the right add-ons.
Per-event event support, Accelerator, Bookkeeping, Social Media, Retreats, GSEA, and Outbound Marketing all layer onto any core package.
Events - Admin Only$500 / event / day
Events - Half-Day$1,750 / event
Events - Full-Day$3,250 / event
Accelerator Program$750 - $1,250 / month
Bookkeeping$200 - $500 / month
Enhanced Social Media$500 - $2,000 / month
Chapter / Board Retreatsfrom $2,000
GSEA Supportfrom $1,250
Outbound Marketing$1,500 - $3,000 / month
...and many more fractional offerings.
If you can dream it up, we can probably scope it - just ask!
Use the calculator at the end of this page to model your own mix. For custom scopes, reach out for a quote.
Compare Chapter Packages
WHAT’S INCLUDED AT EACH TIER
| Essential | Plus | Premium | |
|---|---|---|---|
| Monthly Investment ADMIN ONLY — EVENTS + ADD-ONS PRICED SEPARATELY | $2,500BASE PRICE | $5,000BASE PRICE | $7,500BASE PRICE |
| Your team | Emerging chapter manager + support | Experienced chapter manager + support | Tenured chapter manager + support |
| Governance & Board Operations | |||
| Monthly board meeting attendance + minutes | ✓ | ✓ | ✓ |
| Board action tracker maintained | – | ✓ | ✓ |
| Agenda drafted with President + pre-meeting distribution | – | ✓ | ✓ |
| Board KPI dashboard maintained | – | ✓ | ✓ |
| KPI data collection from board + board presentation | – | – | ✓ |
| Trifecta + cross-chair meeting coverage | – | ✓ | ✓ |
| Annual + Mid-Year Summits | Plan + virtual attendance at both Annual and Mid-Year Summits - in-person on request, travel billed separately | Plan + Annual in person, Mid-Year remote - in-person on request, travel billed separately | Plan + attend both Annual and Mid-Year Summits in person |
| Succession planning + board onboarding materials | Succession support | Succession + onboarding | Full, incl. onboarding + training support as needed |
| EO Regional + Global liaison | ✓ | ✓ | ✓ |
| Membership & Growth | |||
| Renewals management + payment processing | ✓ | ✓ | ✓ |
| Pre-scheduled renewal reminder campaigns | ✓ | ✓ | ✓ |
| Individual renewal outreach (calls, texts, emails) | – | With board | ✓ |
| New member approvals in EO Hub | ✓ | ✓ | ✓ |
| New member concierge (white glove welcome experience) | – | – | ✓ |
| ★Prospect + applicant pipeline management (CRM) | – | ✓ | ✓ |
| ★Test Drive support | Admin only (2x/yr) | Planning + admin + follow-up (2x/yr) | Planning + admin + onsite + follow-up (4x/yr) |
| Forum + Moderator training coordination | ✓ | ✓ | ✓ |
| Specialty Forum (Key Exec, SLP) coordination | – | – | ✓ |
| Forum Health Survey deployment | – | ✓ | ✓ |
| ★SAP Forum Visit Scheduler (Airtable) | – | – | ✓ |
| Membership engagement + retention reporting | – | ✓ | ✓ |
| Finance & Sponsorships | |||
| SAP/Sponsor database + contracts + payments | ✓ | ✓ | ✓ |
| SAP event integration | – | Recognition support | Personal invites + attendance tracking |
| Chapter AP processing (speakers, vendors) | – | ✓ | ✓ |
| Reimbursement processing | – | ✓ | ✓ |
| Misc. billing (no-shows, cancellations, referrals) | – | ✓ | ✓ |
| AR + AP board reporting (w/ Finance Chair) | – | ✓ | ✓ |
| Marketing & Communications | |||
| ★Chapter newsletter | Monthly | Biweekly | Weekly + annual design refresh |
| Weekly social post on chapter channels (image only) | – | ✓ | ✓ |
| Inbox response coverage (members, prospects, partners) | Standard | Standard | Expanded response hours |
| Systems & Administration | |||
| Chapter phone line management | ✓ | ✓ | ✓ |
| Manage EO Hub page | ✓ | ✓ | ✓ |
| Zoom subscription (one per VI admin staff member) | ✓ | ✓ | ✓ |
| Mail merge subscription | ✓ | ✓ | ✓ |
| Email workspace management (chapter pays) | ✓ | ✓ | ✓ |
| ★PropFuel interactive campaigns | – | ✓ | ✓ |
| Typeform surveys | – | ✓ | ✓ |
| Basic website upkeep | – | ✓ | ✓ |
| Bill.com / Ramp setup + management | – | ✓ | ✓ |
| ★CRM management (HubSpot, Zoho, GHL) | – | – | ✓ |
| AcuMax board reports | – | – | ✓ |
| Board technology training | – | – | ✓ |
✓ Included
– Not included
★ Add-on available
A note on events
The packages above cover chapter administration only. Event services are scoped and priced separately, customized to each chapter’s annual event plan - your mix of Admin Only, Half-Day, and Full-Day events.
Events - priced per event
Stack onto any admin package based on your annual calendar. The price multiplies by your expected event count. Use our calculator below to estimate your total cost per month - events are paid incrementally across the year, and if your contracted event count is exceeded, additional events will be billed ad hoc.
| Event Type | Price | What’s Included |
|---|---|---|
| Admin Only | $500 / event / day | Registration set-up, confirmations, attendance tracking, post-event survey, plus marketing: graphics, emails, texts (if chapter has software), and postcards. No onsite presence. |
| Half-Day with Onsite | $1,750 / event | Admin as above, plus full planning, vendor coordination, registration, and 6 onsite hours. |
| Full-Day / Specialty Events | $3,250 / event | Admin as above, plus full planning, expanded speaker + vendor scope, and 12 onsite hours. |
Events outside of the above will need to be discussed case by case.
Add-On Services
Layer in the specialty services your chapter needs, priced monthly or ad hoc.
| Service | Price | What’s Included |
|---|---|---|
| Accelerator Program Management | ||
| Essential | $750 / mo | 4 EOA events per year (Quarterly Learning Days) with planning + onsite support, basic participant communications, member processing. Fits chapters with up to 15 participants. |
| Plus | $1,000 / mo | Essential + 2 additional EOA events per year. Required for chapters with more than 15 participants. |
| Premium | $1,250 / mo | Plus + 2 additional EOA events per year (8 total) and EOA Board support. Required for chapters with 30+ participants. |
| Bookkeeping | ||
| Essential | $200 / mo | One bank account + one card reconciled monthly with basic financial reports to the board. |
| Plus | $500 / mo | Multiple accounts + cards, customized monthly reporting, tax return coordination w/ tax preparer, and 1099 prep. |
| Enhanced Social Media | ||
| Essential | $500 / mo | 1 additional post per week across LinkedIn, Facebook, and Instagram, plus simple monthly analytics monitoring. |
| Plus | $1,000 / mo | 2 additional posts per week across LinkedIn, Facebook, Instagram - including video content (up to 1x/wk), tagging strategy, and monthly analytics. |
| Premium | $2,000 / mo | Plus + detailed analytics, basic response to actionable comments and DMs, and active chapter community engagement. |
| More posts per week can be discussed on a case-by-case basis. | ||
| Chapter / Board Retreats | ||
| Pricing varies based on location, duration, venue(s), onsite support requirements, and other scope specifics. Travel is charged separately. | ||
| Domestic | Starting at $2,000 | Starting rate is for a half-day retreat with onsite support. Final pricing scoped to your retreat’s specifics. |
| International | Starting at $5,000 | Starting rate is for a 1-day retreat with onsite support. Final pricing scoped to your retreat’s specifics. |
| Admin-only support for chapter retreats or trips uses the our admin-only events rate as a base - for retreats/trips: starting at $500 per calendar day involved. | ||
| Marketing + Growth | ||
| GSEA Support | $1,250 flat | Program set-up and guidelines, communications and graphics, event logistics, and financial processing. |
| Outbound Marketing - Plus | $1,500 / mo | Campaign set-up and ongoing communications across email, Dripify, and CRM, with basic lead tagging and pipeline management. (Depending on chapter systems + preferences.) |
| Outbound Marketing - Premium | $3,000 / mo | Plus + call and text follow-up, meeting setting with Membership Chairs, and event registration outreach to prospects. (Depending on chapter systems + preferences.) |
| Outbound Marketing is recommended as a one-off project scope before Test Drives or Momentum events. | ||
Use the calculator below to model your own package + add-on mix.
